Executive Assistant, Strategy & Business Development

The University of Texas Southwestern Medical Center; Dallas (TX); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

PPO medical plan

Paid Time Off

Tuition Reimbursement

Public Service Loan Forgiveness (PSLF)

On-site childcare

Wellness programs

Job summary

The University of Texas Southwestern Medical Center is seeking an Executive Assistant to support Strategy & Business Development at the executive level. You will manage complex calendars, coordinate high-level meetings, prepare briefing materials, and ensure alignment with broad university initiatives.

The role requires initiative, independent judgment, and the ability to facilitate communication across departments.

Qualifications

• Associate's Degree in business administration or related field.
• 8 years of progressively responsible business or administrative experience in university medical center, governmental environment, or equivalent.

Responsibilities

• Coordinates administrative functions of department to ensure policy compliance and efficiency.
• Maintains broad perspective for internal/external relationships and reports status to top executive.
• Maintains financial and personnel records and prepares administrative reports as required.
• Provides counsel on administrative matters affecting interdepartmental relationships.
• Prepares charts, graphs, slides, and prepares briefing materials with follow-through on actions.

Job description

Job Description - Executive Assistant, Strategy & Business Development (952049)

Job Description

Executive Assistant, Strategy & Business Development - (952049)

Description

WHY UT SOUTHWESTERN?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY

Works under minimal direction to assist administrative executive (Assoc VP and above), department chairman, or dean with interpreting and implementing university-wide policies and provide support in managing department, which involves high degree of initiative and independent judgment. Manage complex executive calendars and priorities across multiple leaders, ensuring alignment to strategic initiatives, resolving conflicts proactively, and preparing executives for all engagements. Coordinate high-level meetings and executive engagements, including scheduling, agenda development, preparation of briefing materials, logistics, and documentation of action items with clear follow-through.

BENEFITS

UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Education
  Associate's Degree in business administration or related field.
  
• Experience
  8 years of progressively responsible business or administrative experience in university medical center, governmental environment, or equivalent.
  Will consider additional experience or education in lieu of requirements.
  

JOB DUTIES

• Coordinates administrative functions of various sections within department to ensure universal applications of policy; assists in development and implementation of procedures to ensure operational efficiency.
• Maintains broad organization perspective to effectively carry out internal and external relationships of office, such as coordinating and interacting with other staff services departments concerning financial, budgetary, and personnel matters, and in general represents department in absence of top executive or administrator; reports fiscal and personnel status and activities to top executive.
• Maintains appropriate financial and personnel records.
• Provides counsel on administrative matters or decisions affecting interdepartmental relationships by supplying information from variety of sources.
• Examines correspondence, determines work priority, engages in obtaining and dispersing information as appropriate.
• Compiles averages and statistics. Prepares or directs preparation of charts, graphs, slides, and administrative reports as required.
• Makes arrangements for official guests and receives visitors as required.
• Appropriates and tracks funds as necessary.
• May plan, coordinate, assign, and review work of lower level support staff engaged in performance of moderately difficult and complex clerical work tasks, including responsibility for hiring, discharging, demoting, and recommending salary increases.
• Performs other duties as assigned.

SECURITY AND EEO STATEMENT

Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of: race; color; religion; national origin; gender, including sexual harassment; age; disability; citizenship; and veteran status. In addition, it is UT Southwestern policy to prohibit discrimination on the basis of sexual orientation, gender identity, or gender expression.

Copyright 2017. The University of Texas Southwestern Medical Center 5323 Harry Hines Blvd., Dallas, Texas 75390 Phone [phone]