Administrative Lead: Budget, Staffing & Ops

University of Texas Southwestern Medical Center; Dallas (TX); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

PPO medical plan

Full-time employee coverage

Paid Time Off

Retirement Programs (TRS)

Paid Parental Leave

Wellness programs

Tuition Reimbursement

Public Service Loan Forgiveness (PSLF)

Job summary

UT Southwestern Medical Center in Dallas, TX is seeking an Administrative Associate to support department operations. You will work with the Division Chief and Operations Administrator to ensure efficient administrative processes and serve as liaison with operational support teams.

Ideal candidates will be detail-oriented, highly organized, with strong communication skills and confidentiality. Supervisory responsibilities and staff training may be involved.

Qualifications

• High School Diploma required.
• 4 years related work experience; higher education may substitute.
• Strong verbal and written communication skills; detail-oriented and highly organized.

Responsibilities

• Relieve supervisor of internal administrative duties with thorough understanding of unit policies.
• Monitor and maintain unit budget; prepare budget reports and assist with annual budget process.
• Coordinate supervisor's schedule and travel arrangements; plan meeting itineraries for visitors.
• Coordinate faculty and staff recruitment; initiate personnel action documents and salary changes.
• Screen staff applicants; coordinate interview process and conduct orientation for staff.
• Coordinate scheduling and use of facilities and assets; manage space records and purchases of equipment.
• Approve vacation and sick leave transactions; interpret leave policies.
• Prepare complex reports requiring coordination with other departments and outside organizations.
• Provide support for special projects including editorial work, manuscripts, and presentations.
• Maintain sub-ledgers and ledgers, reconciling expenditures and funds.

Skills

Communication skills

Verbal and written communication

Education

High School Diploma

Job description

UT Southwestern Medical Center in Dallas, TX is seeking an Administrative Associate to support department operations. You will work with the Division Chief and Operations Administrator to ensure efficient administrative processes and serve as liaison with operational support teams.

Ideal candidates will be detail-oriented, highly organized, with strong communication skills and confidentiality. Supervisory responsibilities and staff training may be involved.