Strategic Executive Assistant to Senior Leaders

AAON; Tulsa (OK); On-site; USD 48,000 - 60,000; Full time

Job summary

AAON is seeking an Executive Assistant to provide high-level administrative support to senior leadership and coordinate business operations. The role manages calendars, travel arrangements, communications, expense reporting, and processes to ensure efficient workflow.

The position requires strong organizational skills, attention to detail, and the ability to handle multiple priorities in a fast-paced environment.

Qualifications

• Requires high school diploma or GED.
• 2+ years of administrative or executive support experience.
• Associate degree in Business Administration or related field preferred.
• Proficient in Excel, PowerPoint, Outlook.
• Experience supporting senior leaders preferred.

Responsibilities

• Provides administrative support to senior leaders, including scheduling meetings and managing calendars.
• Arranges domestic and international travel with transportation, lodging and itineraries.
• Assists travelers with schedule changes and travel disruptions to ensure smooth trips.
• Prepares and processes expense reports per company policies.
• Coordinates meetings, events and visitor schedules with materials and logistics.
• Maintains confidential records and documents with high accuracy and discretion.
• Serves as primary contact for internal/external communications.
• Supports projects by monitoring deadlines and tracking actions.

Skills

Calendar management

Travel coordination

Communication

Discretion

Multitasking

Education

High School Diploma or GED

Associate degree in Business Administration or related field

Tools

Excel

PowerPoint

Outlook

Job description

AAON is seeking an Executive Assistant to provide high-level administrative support to senior leadership and coordinate business operations. The role manages calendars, travel arrangements, communications, expense reporting, and processes to ensure efficient workflow.

The position requires strong organizational skills, attention to detail, and the ability to handle multiple priorities in a fast-paced environment.