Executive Assistant to Senior Leaders | Travel & Admin

AAON, Inc.; Tulsa (OK); On-site; USD 48,000 - 70,000; Full time

Job summary

AAON, Inc. is seeking an Executive Assistant in Tulsa to support senior leadership with calendar management, travel coordination, and expense reporting. The role requires discretion and strong organizational skills in a fast-paced environment.

You will coordinate meetings, prepare materials, and manage confidential documents, while assisting with travel logistics and cross-functional administrative tasks to ensure efficient operations.

Qualifications

• Requires a high school diploma or GED.
• 2+ years of administrative or executive support experience.
• Experience supporting senior leaders preferred.

Responsibilities

• Provides administrative support to senior leaders, including scheduling meetings and managing calendars.
• Arranges domestic and international travel, including itineraries and documentation.
• Prepares expense reports and supporting documentation per policy.
• Coordinates meetings, events, and visitor schedules; prepares materials.
• Maintains confidential records and correspondence with discretion.
• Supports departmental projects by tracking deadlines and action items.

Skills

Calendar management

Travel planning

Expense reporting

Communications

Discretion

Organizational skills

Education

High school diploma or GED

Associate degree preferred

Tools

Microsoft Excel

PowerPoint

Outlook

Job description

AAON, Inc. is seeking an Executive Assistant in Tulsa to support senior leadership with calendar management, travel coordination, and expense reporting. The role requires discretion and strong organizational skills in a fast-paced environment.

You will coordinate meetings, prepare materials, and manage confidential documents, while assisting with travel logistics and cross-functional administrative tasks to ensure efficient operations.