Executive Assistant to Leaders | Strategic Admin & Travel Lead

3M HEALTHCARE; Fort Collins (CO); On-site; USD 55,104 - 84,033; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Disability insurance - long term/short

Employee assistance program

Flexible spending account

Life insurance

Generous time‑off policies

Job summary

HP is seeking an experienced Executive Assistant to provide advanced tactical and strategic administrative support to senior executives. The role includes calendar management, travel coordination, data preparation, and handling confidential information with discretion.

You will draft detailed meeting agendas, prepare presentations, track action items, and serve as the primary liaison with internal teams and external partners in a fast-paced, cross‑functional environment.

Qualifications

• Experience providing advanced administrative support to senior executives.
• Ability to manage and organize large volumes of information and records.
• Proven track record in calendar management, travel planning, and preparing executive-level presentations.

Responsibilities

• Perform advanced tactical and strategic administrative support tasks for upper executive‑level employees.
• Maintain key records, compile data for reports, prepare expense reports and edit executive presentations.
• Own executives' calendars, schedule complex meetings, manage conflicts and prioritize appointments.
• Prepare detailed meeting agendas, take minutes, follow up on action items, and anticipate future scheduling needs.
• Screen and prioritize phone calls and emails, respond to routine inquiries and draft responses on behalf of executives.
• Manage all aspects of executive travel, including international trips, visa applications, travel budgets, and emergency changes.
• Handle sensitive and confidential information with discretion and maintain strict confidentiality protocols.
• Generate statistical and analytic reports for strategic planning and prepare presentations with relevant insights.
• Act as the primary point of contact between upper executives and internal/external stakeholders.
• Coordinate administrative work within the department/division and collaborate with other departments/divisions and companies.
• Supervise entry‑level executive assistants or administrative support staff.

Skills

Administrative Support

Calendar Management

Booking (Sales)

Executive Information Systems

Expense Reports

Travel Arrangements

Proofreading

Purchasing

Google Workspace

Invoicing

Office Management

Education

High School Diploma / GED / Higher Secondary education or equivalent work experience

Tools

SAP Concur (Travel And Invoice Software)

Microsoft SharePoint

Job description

HP is seeking an experienced Executive Assistant to provide advanced tactical and strategic administrative support to senior executives. The role includes calendar management, travel coordination, data preparation, and handling confidential information with discretion.

You will draft detailed meeting agendas, prepare presentations, track action items, and serve as the primary liaison with internal teams and external partners in a fast-paced, cross‑functional environment.