Strategic Executive Assistant to Leadership

LGI foundation; Ankeny (IA); On-site; USD 60,000 - 85,000; Full time

Job summary

APC in Ankeny, IA is seeking an Executive Assistant to provide high-level administrative and operational support to the senior leadership team. You will manage priorities, communications, meeting logistics, and travel, while safeguarding confidential information and building strong partnerships across the business.

The role requires coordinating complex calendars, preparing briefing materials, and ensuring timely follow-up on actions.

Qualifications

• Associate degree in Business Administration, Communications, or related field required.
• Minimum of 3 years of progressively responsible executive administrative support experience.
• Experience supporting senior leaders or executives in a corporate environment required.

Responsibilities

• Manage complex executive calendars, schedules, and competing priorities to maximize leadership effectiveness.
• Coordinate meetings, appointments, and business activities while balancing changing priorities and deadlines.
• Anticipate executive needs and proactively resolve scheduling conflicts or administrative barriers.
• Manage incoming communications and correspondence, responding independently when appropriate and escalating matters requiring executive attention.
• Prepare executives for meetings by assembling agendas, briefing materials, reports, and background information.
• Monitor outstanding commitments and ensure timely follow-up on key action items and decisions.
• Coordinate and manage domestic and international travel arrangements, including itineraries, accommodations, transportation, registrations, and supporting documentation.
• Organize executive, leadership team, customer, supplier, and special event meetings.
• Draft, edit, proofread, and format executive communications, presentations, reports, and correspondence.
• Prepare high-quality presentation materials and supporting documentation for leadership meetings.
• Manage confidential business records, contracts, and corporate documents.
• Ensure document accuracy, consistency, and professional presentation.
• Support preparation of leadership updates, announcements, and employee communications.
• Coordinate special projects and strategic initiatives on behalf of leadership.
• Track action items, deliverables, and project timelines.
• Assist in gathering information, preparing reports, and monitoring progress toward key objectives.
• Support cross-functional collaboration by coordinating follow-up activities and communications.
• Serve as a primary point of contact for internal and external stakeholders interacting with APC leadership.
• Develop and maintain professional relationships with employees, customers, vendors, consultants, community partners, and other business contacts.
• Represent APC leadership professionally in all interactions.
• Facilitate communication and information flow between leadership and key stakeholders.
• Process expense reports, corporate card allocations, invoices, purchase requests, and other administrative transactions.
• Maintain office records, filing systems, and administrative processes.
• Coordinate office-related activities and support company events as needed.
• Identify opportunities to improve processes, streamline workflows, and enhance administrative effectiveness.

Skills

Executive support

Calendar management

Travel coordination

Communication

Document preparation

Attention to detail

Confidentiality

Education

Associate degree in Business Administration/Communications

Bachelor's degree preferred

Job description

APC in Ankeny, IA is seeking an Executive Assistant to provide high-level administrative and operational support to the senior leadership team. You will manage priorities, communications, meeting logistics, and travel, while safeguarding confidential information and building strong partnerships across the business.

The role requires coordinating complex calendars, preparing briefing materials, and ensuring timely follow-up on actions.