Strategic Admin & Office Support for Leadership Team

Urban Pathways; New York (NY); On-site; USD 38,000 - 51,000; Full time

Benefits offered by this job

Healthcare benefits

Retirement plan

Paid time off

Professional development

Flexible work arrangements

Wellness programs

EAP

Job summary

Urban Pathways in New York, NY seeks an Executive Administrative Assistant–Office Support to provide comprehensive admin and office support to designated Senior Leadership Team members. Responsibilities include calendar and scheduling support, meeting coordination, data entry, document preparation, project support, and other administrative assignments as needed.

The AAOS will manage deadlines, maintain accurate records, support LMS training data, front desk duties when needed, and promote an

Qualifications

• Associate degree required or Administrative Assistant Certificate with a high school diploma, GED/TASC.
• Minimum 3+ years of administrative and clerical experience.
• NYS Notary Public preferred.
• Experience in social service settings preferred.
• Proficiency in Google Suite & Microsoft 365, videoconference, and online tools.

Responsibilities

• Prepares and formats reports, correspondence, memoranda, presentations, and other documents for senior leadership.
• Performs data entry across multiple systems including purchase orders and billing.
• Supports LMS administration and training records.
• Coordinates Learning & Development activities and attendance.
• Maintains confidential records across systems.
• Assists Compliance, IT, and HR with administrative tasks and projects.
• Greet visitors and provide front desk coverage.
• Prepares meeting agendas and minutes; coordinates rooms.
• Performs general clerical duties per procedures.

Skills

Data entry

Calendar management

Meeting coordination

LMS support

Customer service

Notary public

Education

Associate degree

Administrative certificate

Tools

Google Suite

Microsoft 365

Videoconference

Job description

Urban Pathways in New York, NY seeks an Executive Administrative Assistant–Office Support to provide comprehensive admin and office support to designated Senior Leadership Team members. Responsibilities include calendar and scheduling support, meeting coordination, data entry, document preparation, project support, and other administrative assignments as needed.

The AAOS will manage deadlines, maintain accurate records, support LMS training data, front desk duties when needed, and promote an