Executive Assistant to Senior Leaders

Vizient, Inc.; Chicago (IL); Hybrid; USD 69,000 - 116,000; Full time

Job summary

Vizient, Inc. is seeking an experienced executive assistant to support senior leaders within the SM Client Services & Delivery organization.

You will manage calendars, coordinate travel, prepare materials, and ensure confidentiality while collaborating with executives and cross-functional teams across Spend Management. The role is hybrid with three days onsite and may be based in Irving, TX; Chicago, IL; or Centennial, CO.

Qualifications

• Relevant degree preferred.
• 5+ years supporting senior executives in a complex, fast-paced environment.
• Experience supporting multiple senior leaders and managing competing priorities.
• Proficiency with Outlook, Word, Excel, PowerPoint, Teams, Co-Pilot and ChatGPT and other tools.

Responsibilities

• Maintain discretion and protect sensitive information at all times.
• Manage complex executive calendars and priorities with high organization.
• Independently resolve scheduling conflicts and plan ahead for meetings and travel.
• Coordinate domestic travel and lodging, itineraries and logistics.
• Prepare and submit timely expense reports and support reviews.
• Serve as primary liaison for executives with internal and external stakeholders.
• Represent leadership professionally in interactions with colleagues, clients, vendors.
• Partner with leaders to align calendars and activities with objectives.
• Coordinate leadership meetings, reviews, planning sessions, town halls and events.
• Develop and distribute meeting agendas, materials and reports.
• Track meetings, action items and follow-ups to maintain momentum.
• Anticipate needs and resolve gaps in information or coordination.
• Support communication across leadership to promote alignment.
• Assist with planning leadership meetings and team events to strengthen culture.
• Identify opportunities to improve administrative processes and implement improvements.
• Build understanding of Spend Management business and team structure to provide strategic support.
• Provide backup support and share best practices with colleagues.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Microsoft Office Suite

Project coordination

Discretion in confidential info

Education

Relevant degree preferred

Tools

Outlook

Word

Excel

PowerPoint

Teams

Co-Pilot

ChatGPT

Job description

Vizient, Inc. is seeking an experienced executive assistant to support senior leaders within the SM Client Services & Delivery organization.

You will manage calendars, coordinate travel, prepare materials, and ensure confidentiality while collaborating with executives and cross-functional teams across Spend Management. The role is hybrid with three days onsite and may be based in Irving, TX; Chicago, IL; or Centennial, CO.