Executive Admin to Senior Leaders | On-Site 3x/Week

Vizient, Inc.; Chicago (IL); On-site; USD 45,000 - 77,000; Full time

Job summary

Vizient, Inc. is seeking an experienced Administrative Assistant to provide comprehensive administrative support to senior leadership within the Spend Manage business area.

You will manage complex schedules, coordinate meetings and travel, prepare documents and presentations, and handle sensitive information with discretion while partnering with leaders across teams to ensure timely, high-quality execution.

Qualifications

• Relevant degree preferred.
• 2+ years of relevant experience required.
• Demonstrated ability to handle sensitive information with discretion.
• Strong collaboration and ability to build relationships with clients and teams.
• Strong organizational skills and ability to manage multiple priorities in a dynamic environment.
• Excellent written and verbal communication abilities.
• High attention to detail and proactive mindset.
• Proficiency in Microsoft Word, Excel, and PowerPoint.

Responsibilities

• Maintain confidentiality while handling sensitive information and communications.
• Apply sound judgment in handling routine issues independently while escalating more complex matters as appropriate.
• Manage calendars, schedules, and meeting coordination in collaboration with leaders, ensuring accuracy and proactive resolution of conflicts.
• Coordinate meeting and event logistics, including travel, room setup, A/V, and catering.
• Prepare and revise documents, correspondence, and presentations.
• Support team projects and initiatives by tracking progress and coordinating communications.
• Organize and maintain shared databases and file systems (e.g., SharePoint, shared drives).
• Serve as a point of contact across teams, addressing inquiries professionally and ensuring timely communication.
• Identify gaps in information or coordination and seek clarification to ensure seamless execution.
• Process expense reports, invoices, and time tracking with accuracy and timeliness.
• Provide onboarding support and workspace/system orientation for new hires.
• Deliver on-site meeting support and attendee assistance.
• Contribute to team culture and engagement initiatives.

Skills

Collaboration

Organization

Communication

Discretion with sensitive information

Education

Relevant degree preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Vizient, Inc. is seeking an experienced Administrative Assistant to provide comprehensive administrative support to senior leadership within the Spend Manage business area.

You will manage complex schedules, coordinate meetings and travel, prepare documents and presentations, and handle sensitive information with discretion while partnering with leaders across teams to ensure timely, high-quality execution.