Strategic Executive Assistant to Senior Leaders

Vizient; Irving (TX); On-site; USD 77,000 - 135,000; Full time

Job summary

Vizient in Irving, TX is seeking a Senior Executive Assistant to partner with Spend Management Services leaders, translating priorities into action and ensuring seamless execution across meetings, communications, and operations.

You will manage complex calendars, prepare briefing materials, draft executive communications, track initiatives, and collaborate with cross-functional teams while maintaining confidentiality and high judgment.

Qualifications

• Relevant degree preferred.
• 5+ years of experience supporting senior executives in a complex, fast-paced environment.
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Teams; experience with project management and collaboration tools preferred.
• Demonstrated ability to operate independently, anticipate needs, prioritize competing demands, and exercise strong strategic judgment.
• Excellent written and verbal communication skills; ability to draft executive-ready communications, presentations, and reports.
• Strong organizational and project management capabilities with experience tracking initiatives, deliverables, metrics, and follow-up actions.
• Ability to build trusted relationships, influence without authority, and represent senior leaders with confidence and professionalism.
• Willingness to travel as needed and occasionally work extended hours based on business priorities.

Responsibilities

• Executive Time, Calendar & Meeting Strategy: Manage complex calendars and coordinate meetings with clear objectives, agendas, and follow-up actions.
• Executive Preparation & Communications: Develop briefing materials, presentations, and talking points for high-visibility meetings.
• Operational, Project & Process Management: Design systems to track initiatives and dependencies across multiple workstreams; document SOPs and playbooks.
• Business Rhythm, Metrics & Planning: Support operating rhythms and track KPIs; prepare leadership reports and summaries.
• Stakeholder, Vendor & Relationship Management: Build trusted relationships across Spend Management Services and enterprise partners.
• Travel, Expense & Event Support: Manage domestic travel logistics and ensure timely expense reporting.

Skills

Calendar management

Executive support

Communication

Discretion

Travel coordination

Education

Relevant degree preferred

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Teams

Job description

Vizient in Irving, TX is seeking a Senior Executive Assistant to partner with Spend Management Services leaders, translating priorities into action and ensuring seamless execution across meetings, communications, and operations.

You will manage complex calendars, prepare briefing materials, draft executive communications, track initiatives, and collaborate with cross-functional teams while maintaining confidentiality and high judgment.