Executive Support Specialist — Calendar & Ops Pro

Vizient, Inc.; Irving (TX); On-site; USD 45,000 - 77,000; Full time

Benefits offered by this job

Benefits package

On-site three days a week

Job summary

Vizient Inc. is seeking an experienced Administrative Assistant to provide comprehensive administrative support to 2–4 VPs within the Spend Management Services unit.

You will coordinate calendars, meetings, travel, and team initiatives, anticipate needs, and maintain organized systems to ensure efficient operations. You will handle sensitive information with discretion, prepare documents and presentations, and collaborate across teams to support onboarding and project execution in a fast-paced,

Qualifications

• Experience supporting senior leadership in a fast-paced environment.
• Ability to manage complex calendars, travel, and meeting logistics.
• Strong written and verbal communication with professionalism and discretion.

Responsibilities

• Maintain confidentiality while handling sensitive information and communications.
• Manage calendars, schedules, and meeting coordination with leaders.
• Coordinate meeting and event logistics, including travel, room setup, A/V, and catering.
• Prepare and revise documents, correspondence, and presentations.
• Support onboarding and cross-team collaboration, ensuring timely follow-up on actions.

Skills

Calendar management

Discretion with sensitive information

Organizational skills

Written and verbal communication

Process improvement

Education

Bachelor's degree preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Vizient Inc. is seeking an experienced Administrative Assistant to provide comprehensive administrative support to 2–4 VPs within the Spend Management Services unit.

You will coordinate calendars, meetings, travel, and team initiatives, anticipate needs, and maintain organized systems to ensure efficient operations. You will handle sensitive information with discretion, prepare documents and presentations, and collaborate across teams to support onboarding and project execution in a fast-paced,