Strategic Executive Assistant to Leadership Team

Vizient, Inc; Irving (TX); Hybrid; USD 69,000 - 116,000; Full time

Benefits offered by this job

Comprehensive benefits

Job summary

Vizient, Inc. is seeking a senior Administrative Assistant to support the SM Client Services & Delivery leadership team. The role focuses on structuring executive priorities, coordinating calendars, and ensuring preparedness for meetings, travel, and events.

You will partner with leaders across Spend Management and the broader enterprise, working with administrative professionals to maintain efficiency and strategic focus in a hybrid, office-based environment.

Qualifications

• Relevant degree preferred
• 5+ years of experience supporting senior executives in a complex, fast-paced business environment
• Experience supporting multiple senior leaders and managing competing priorities
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, Co-Pilot and Chat GPT and other standard business productivity tools
• Strong organizational, planning, and project coordination skills

Responsibilities

• Maintain discretion and protect sensitive and confidential information at all times
• Manage complex executive calendars, meetings, appointments, and priorities with a high degree of organization and attention to detail
• Coordinate domestic travel and occasional business travel, including transportation, lodging, itineraries, meeting logistics, and changes as needed
• Prepare and submit timely expense reports and support appropriate review and reconciliation of executive expenses
• Serve as a primary liaison for the executives supported, helping manage communication flow and building strong relationships with internal and external stakeholders
• Develop and distribute meeting agendas, presentation materials, reports, correspondence, and other materials in advance of meetings
• Track key meetings, action items, follow-ups, and commitments to help maintain momentum and accountability across the leadership team

Skills

Calendar management

Discretion

Communication

Organization

Travel coordination

Education

Relevant degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Co-Pilot

ChatGPT

Job description

Vizient, Inc. is seeking a senior Administrative Assistant to support the SM Client Services & Delivery leadership team. The role focuses on structuring executive priorities, coordinating calendars, and ensuring preparedness for meetings, travel, and events.

You will partner with leaders across Spend Management and the broader enterprise, working with administrative professionals to maintain efficiency and strategic focus in a hybrid, office-based environment.