Strategic Executive Assistant to Senior Leaders

utaustin; Austin (TX); On-site; USD 55,000 - 85,000; Full time

Job summary

Dell Medical School in Austin, TX is seeking an Executive Assistant to provide high-level executive and administrative support to senior leadership. The role manages complex calendars, communications, meetings, projects, documents, and financial activities with discretion.

You will work with administrative staff, department heads, University partners, and external stakeholders to ensure efficient operations and timely decision-making.

Qualifications

• Proficiency with Microsoft Office Suite and CRM tools.
• Excellent verbal and written communication.
• Strong attention to detail and accuracy.
• Ability to draft clear correspondence.
• Demonstrated initiative and problem-solving.

Responsibilities

• Manage complex calendars and prioritize schedules.
• Handle internal and external communications and correspondence.
• Coordinate meetings, take minutes, and support projects.
• Maintain documents, records, and confidential information.
• Process travel, purchasing, reimbursements, and budgeting support.
• Support training and professional development, mentor staff.
• Uphold internal controls and reporting structures.

Skills

Office tools

CRM tools

MS Office

Communication skills

Attention to detail

Initiative

Tools

CRM software

Databases

Job description

Dell Medical School in Austin, TX is seeking an Executive Assistant to provide high-level executive and administrative support to senior leadership. The role manages complex calendars, communications, meetings, projects, documents, and financial activities with discretion.

You will work with administrative staff, department heads, University partners, and external stakeholders to ensure efficient operations and timely decision-making.