Executive Assistant to the Dean — Strategic Admin Partner

The University of Texas at Austin; Austin (TX); On-site; USD 82,000 - 110,000; Full time

Job summary

The University of Texas at Austin seeks an Executive Assistant to the Dean to provide high-level administrative support, manage the Dean's schedule, coordinate travel, and handle communications with internal and external partners.

This exempt position, located in Austin, TX, requires a Bachelor's degree and at least five years of experience supporting executive leaders, with strong discretion and excellent written and verbal communication.

Qualifications

• Bachelor's degree and at least 5 years of experience including two years at Administrative Associate or Senior Administrative Associate level.
• Experience supporting executive level leaders.
• Demonstrated experience managing complex calendars, coordinating meetings and travel, and balancing multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills with the ability to communicate diplomatically with internal and external partners.
• Demonstrated ability to exercise sound judgment, maintain confidentiality, and manage sensitive information with a high degree of accuracy.

Responsibilities

• Inbound communication to the Dean’s Office; manage the Dean's calendar and coordinate meetings with internal and external stakeholders.
• Coordinate travel arrangements for the Dean and guests; develop itineraries and handle reimbursements.
• Coordinate events for the Dean’s Office; manage logistics and stakeholder communications.
• Oversee Dean’s Office business operations including purchase orders, contracts, payments, and related financial transactions.
• Coordinate visits and hospitality for guests; prepare briefing materials and manage access and parking.
• Prepare presentations, reports, and other materials for the Dean as needed.
• Other duties as assigned.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder communication

Discretion/confidentiality

Education

Bachelor's degree

Job description

The University of Texas at Austin seeks an Executive Assistant to the Dean to provide high-level administrative support, manage the Dean's schedule, coordinate travel, and handle communications with internal and external partners.

This exempt position, located in Austin, TX, requires a Bachelor's degree and at least five years of experience supporting executive leaders, with strong discretion and excellent written and verbal communication.