Senior Admin Coordinator, Grand Rounds & Academic Events

The University of Texas at Austin; Austin (TX); On-site; USD 51,000 - 62,000; Full time

Job summary

The University of Texas at Austin invites applications for a Senior Administrative Program Coordinator in Dell Medical School. This role supports Grand Rounds and academic events, coordinating complex workflows, calendars, and documentation.

Includes CME/CEU submissions, speaker coordination, and cross-team communication to ensure timely, accurate program execution. On-site Austin position with end date Aug 31, 2027, renewable depending on performance and funding.

Qualifications

• Requires a Bachelor's degree with 5+ years in administrative, program, or event coordination.
• Experience coordinating Grand Rounds/Speaker Series and CME/CEU submissions is preferred.
• Strong calendar management, documentation, and stakeholder communication skills.

Responsibilities

• Coordinate complex or high-volume program activities including Grand Rounds and Speaker Series.
• Plan and manage CME/CEU submissions, speaker communications, logs, and expense tracking.
• Develop and maintain program calendars, timelines, and deliverables.
• Prepare program materials and correspondence ensuring accuracy and consistency.
• Serve as primary coordination point for leadership, clinical teams, and external stakeholders.

Skills

Program coordination

Event planning

Administrative support

Calendar management

Stakeholder communication

Education

Bachelor's Degree in Business Administration/Healthcare Management or related field

Job description

The University of Texas at Austin invites applications for a Senior Administrative Program Coordinator in Dell Medical School. This role supports Grand Rounds and academic events, coordinating complex workflows, calendars, and documentation.

Includes CME/CEU submissions, speaker coordination, and cross-team communication to ensure timely, accurate program execution. On-site Austin position with end date Aug 31, 2027, renewable depending on performance and funding.