Strategic Executive Assistant to Leadership Team

Capital One Group; Richmond, Northern (VA, KY); Hybrid; USD 74,000 - 92,000; Full time

Job summary

Capital One is seeking an exceptionally bright, self-motivated Administrative Support Assistant III to support multiple executives from Director to Managing Vice President in a fast-paced, tech-savvy environment. You will act as the gatekeeper and enable the leaders to focus on organizational goals.

Responsibilities include strategic calendar management, detailed travel coordination, and active team support for events and meetings.

Qualifications

• High School Diploma, GED or equivalent certification
• At least 2 years of Administrative experience
• At least 2 years of experience in Microsoft Office Suite or Google Workspace
• Associates Degree (preferred)
• 5+ years as Executive Assistant or Administrative Assistant
• 3+ years of calendar management supporting multiple executives
• 1+ year of meeting and event planning
• Experience using AI tools (Gemini, CoPilot, Claude)
• Experience setting up video conferences (Zoom/Skype)
• Excellent written and verbal communications
• Excellent organizational skills

Responsibilities

• Strategic Calendar Management: Prioritizing complex scheduling requests and adjusting to frequent last minute changes
• Detailed Travel Coordination: Handling travel arrangements and creating timely expense reports
• Active Team Support: Driving key team activities and events (all-hands meetings, social events)
• Communication & Ambassadorship: Circulating information and acting as a team ambassador
• Gatekeeper/extension to executives to support efficient running of the organization

Skills

Calendar management

Meeting & event planning

Executive support

Communication

Detail-oriented

AI tools

Administrative experience

Education

High School Diploma

Associates Degree

Tools

Microsoft Office Suite

Google Workspace

Zoom/Skype

AI tools (Gemini, CoPilot, Claude)

Job description

Capital One is seeking an exceptionally bright, self-motivated Administrative Support Assistant III to support multiple executives from Director to Managing Vice President in a fast-paced, tech-savvy environment. You will act as the gatekeeper and enable the leaders to focus on organizational goals.

Responsibilities include strategic calendar management, detailed travel coordination, and active team support for events and meetings.