Executive & Board Operations Lead

Chicago Family Health Center; Chicago (IL); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

BCBS Medical PPO Plans

BCBS Dental

Vision

Tuition Reimbursement up to $1,500 per

12 Paid Holidays

10 Days of Vacation

10 sick days

Job summary

Chicago Family Health Center seeks an organized Board & Executive Office Coordinator to support the executive leadership team and board members. The role focuses on strategic operations, confidential communication, scheduling, and administrative support to ensure smooth governance processes.

The ideal candidate should have at least three years of administrative experience, including support to senior executives or a leadership team, plus experience handling board minutes.

Qualifications

• Associate’s degree in business administration, office management, or a related field required.
• A minimum of three (3) years of administrative experience required, including at least one (1) year supporting senior executives or a leadership team.
• Experience supporting a board of directors or taking minutes for governance or leadership meetings required.
• Proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (Zoom, Microsoft Teams, and/or RingCentral).

Responsibilities

• Serves as the first point of contact for the administration office; greets visitors, answers and routes incoming calls, emails, and inquiries professionally and confidentially, escalating as needed.
• Manages calendars for the CEO and C-Suite executives, including scheduling meetings, recurring one-on-ones, monthly meetings, and related events.
• Prepares executives for meetings by creating agendas, distributing reminders and pre-read materials, and tracking follow-up action items to completion.
• Prepares agendas, takes minutes, and distributes follow-up action items for Executive Team and related meetings.

Skills

Executive support

Calendar management

Communication

Organizational skills

Discretion

Team collaboration

Customer service

Education

Associate’s degree in business administration or related

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Zoom

Microsoft Teams

RingCentral

Asana

Trello

Job description

Chicago Family Health Center seeks an organized Board & Executive Office Coordinator to support the executive leadership team and board members. The role focuses on strategic operations, confidential communication, scheduling, and administrative support to ensure smooth governance processes.

The ideal candidate should have at least three years of administrative experience, including support to senior executives or a leadership team, plus experience handling board minutes.