Strategic Executive Assistant to Health Leaders

MRM Midwestern Regional Medical Center; Zion (IL); On-site; USD 60,000 - 80,000; Full time

Job summary

City of Hope in Zion, IL seeks an Executive Assistant to the Chief Clinical Officer and Departmental Physician Chiefs, providing high-level administrative support, managing calendars, coordinating cross-functional communication, and ensuring workflow in a fast-paced healthcare setting.

The ideal candidate has 5+ years supporting senior executives, strong organizational and communication skills, discretion, HIPAA compliance, and proficiency in Microsoft Office, Teams, Zoom, OneNote, and data

Qualifications

• Minimum Education High school diploma or equivalent required.
• Minimum Experience Five (5) years of progressive administrative experience supporting senior-level executives.
• Preferred Education Bachelor's degree strongly preferred.
• Preferred Experience Knowledge of medical terminology preferred.
• Experience supporting physician executives or healthcare leadership teams preferred.
• Experience with data reporting, analytics, and presentation development preferred.

Responsibilities

• Manage complex executive calendars and coordinate cross-functional communication.
• Track key deliverables and support data analytics initiatives.
• Ensure efficient workflow in a fast-paced healthcare environment.
• Maintain strict confidentiality and HIPAA compliance while handling sensitive information.

Skills

Organizational skills

Administrative skills

Multitasking

Communication skills

Discretion / confidentiality

Education

High school diploma or equivalent

5+ years progressive administrative experience

Bachelor's degree strongly preferred

Tools

Microsoft Office Suite (Word/Excel/PowerPoint/Outlook)

Microsoft Teams

Zoom

OneNote

Tableau

Job description

City of Hope in Zion, IL seeks an Executive Assistant to the Chief Clinical Officer and Departmental Physician Chiefs, providing high-level administrative support, managing calendars, coordinating cross-functional communication, and ensuring workflow in a fast-paced healthcare setting.

The ideal candidate has 5+ years supporting senior executives, strong organizational and communication skills, discretion, HIPAA compliance, and proficiency in Microsoft Office, Teams, Zoom, OneNote, and data