Senior Executive Administrative Assistant: Calendar & Exec Support

HCSC; Chicago (IL); On-site; USD 31,000 - 56,000; Full time

Job summary

Health Care Service Corporation in Chicago is seeking an Administrative Assistant to provide high-level support to senior leaders. The role involves managing executive calendars, drafting correspondence, preparing reports, coordinating meetings, and handling confidential documents with a high degree of discretion.

The position requires 3+ years of administrative experience, strong verbal and written communication, and proficiency in Word, Excel, PowerPoint, and Outlook.

Qualifications

• High School Diploma or G.E.D.
• 3 years of administrative support experience.
• Knowledge of office procedures and equipment.
• Verbal and written communication skills, including punctuation, composition, sentence structure, etc.
• High degree of confidentiality
• Independent judgment and initiative and act with authority as needed.
• PC proficiency to include Word, Excel, PowerPoint and Outlook
• Exhibit confidentiality, tact and diplomacy

Responsibilities

• Proactively manage complex executive calendars, anticipating scheduling conflicts, shifting priorities, and business needs across multiple leaders.
• Independently exercise good judgement and prioritize competing administrative requests while supporting multiple senior leaders
• Coordinate schedules across multiple executives, leadership teams, and enterprise stakeholders.
• Effectively manage competing priorities while supporting multiple senior executives
• Demonstrate initiative, sound judgment, adaptability, and a solutions-oriented approach
• Work closely with executive leadership teams to support meeting preparation, operational activities and administrative coordination

Skills

Calendar management

Discretion

Communication

Prioritization

Education

High School Diploma

Tools

Word

Excel

PowerPoint

Outlook

Job description

Health Care Service Corporation in Chicago is seeking an Administrative Assistant to provide high-level support to senior leaders. The role involves managing executive calendars, drafting correspondence, preparing reports, coordinating meetings, and handling confidential documents with a high degree of discretion.

The position requires 3+ years of administrative experience, strong verbal and written communication, and proficiency in Word, Excel, PowerPoint, and Outlook.