Strategic Executive Assistant to CEO

HealthLinc; Valparaiso (IN); On-site; USD 55,000 - 75,000; Full time

Job summary

HealthLinc in Valparaiso, IN is seeking an experienced administrative professional to support the CEO and the Executive Leadership Team in a day-shift, full-time role. You will manage calendars, schedule meetings, prepare materials, and coordinate travel and events while handling confidential information with discretion.

This role requires proactive problem solving, strong communication, and a commitment to patient-centered care within a nonprofit healthcare setting.

Qualifications

• Associate degree in business administration, healthcare administration, communications, or related field.
• Bachelor's degree preferred.
• Experience in nonprofit and/or Federally Qualified Health Centers.
• Demonstrated experience supporting a CEO, President, C-suite Executives or Board of Directors.
• Strong customer service skills and proficiency with Microsoft Office.

Responsibilities

• Provide administrative support to the CEO and Executive Leadership Team.
• Manage executive calendars, including scheduling meetings, appointments, presentations, and strategic priorities.
• Anticipate executive needs and identify scheduling conflicts, deadlines, and prep requirements.
• Prepare meeting materials, agendas, presentations, reports, and correspondence for executive leadership.
• Coordinate and track follow-up activities from executive meetings and assignments.

Skills

Customer service

Coordination & scheduling

Verbal communication

Written communication

Time management

Education

Associate degree in business administration, healthcare administration, communications, or related field

Bachelor's degree preferred

Tools

Microsoft Office

PolicyTech

Adobe Acrobat

Microsoft Teams

Job description

HealthLinc in Valparaiso, IN is seeking an experienced administrative professional to support the CEO and the Executive Leadership Team in a day-shift, full-time role. You will manage calendars, schedule meetings, prepare materials, and coordinate travel and events while handling confidential information with discretion.

This role requires proactive problem solving, strong communication, and a commitment to patient-centered care within a nonprofit healthcare setting.