Strategic Executive Assistant to Leadership

Global; Maple Shade Township (NJ); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Health plan

401(k) with company match

Stock Purchase Plan

Paid holidays

Paid time off

Pension plan

Job summary

Global is seeking an Executive Assistant to provide high-level administrative support to the executive leadership team in Maple Shade, NJ. You will manage calendars, coordinate meetings, arrange travel, and handle confidential information with discretion.

The role requires 3–5 years of experience, an associate degree, and advanced MS Office skills. You will interact with stakeholders at all levels and support budgeting, documentation, and HR data integrity.

Qualifications

• Associates degree required.
• 3–5 years of experience in administrative or executive support.
• Advanced proficiency in MS Office (Outlook, Word, PowerPoint, Excel).
• Experience with calendar management and expense reporting.
• Professional demeanor interfacing with stakeholders at all levels.
• Ability to handle confidential information with discretion.
• Flexible and accurate in handling shifting priorities.
• Excellent organizational and time management skills.
• Strong written and verbal communication.
• Ability to work independently and identify process improvements.

Responsibilities

• Manage complex calendars, including scheduling meetings, appointments and travel for executive leaders.
• Coordinate logistics for meetings, conferences and events, including preparation of materials, agendas and follow-up items.
• Screen and prioritize incoming communications, including emails, calls and mail; respond or route as appropriate.
• Manage confidential and sensitive situations to support executive management per company policy.
• Prepare executive expense reports.
• Prepare, edit and proofread correspondence, presentations, reports and other documents.
• Support annual budget (GTO) process by coordinating deadlines and assisting in preparation of key deliverables.
• Maintain organized filing systems and ensure timely access to documents and records.
• Assist with HR databases and personnel records, ensuring data is accurate and confidential.
• Assist with tracking, processing, and organizing legal invoices with internal legal team and external vendors.
• Performs other activities assigned.

Skills

Calendar management

Meeting coordination

Travel arrangements

Expense reporting

Confidential information handling

Communication

Organizational skills

Education

Associate degree

Tools

MS Office

Teams

Concur

Oracle

Job description

Global is seeking an Executive Assistant to provide high-level administrative support to the executive leadership team in Maple Shade, NJ. You will manage calendars, coordinate meetings, arrange travel, and handle confidential information with discretion.

The role requires 3–5 years of experience, an associate degree, and advanced MS Office skills. You will interact with stakeholders at all levels and support budgeting, documentation, and HR data integrity.