Strategic EA for Global Senior Leaders

J. Katz & Partners, Inc; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Our client is seeking an experienced Executive Assistant to support senior leadership in its New York office. You will work closely with 3–4 senior professionals, including Partners and Managing Directors, coordinating calendars, travel, and communications to keep leadership organized and focused.

The role offers exposure to a global investment firm’s priorities and requires initiative, strong judgment, and professional discretion. Proficiency in Microsoft Office is essential.

Qualifications

• 3+ years of executive support experience.
• Experience in private equity, private markets, investment management, or professional services preferred.
• Strong organizational skills, attention to detail, and follow-through.
• Excellent written and verbal communication and ability to interact with senior leadership.

Responsibilities

• Manage complex executive calendars across time zones.
• Anticipate scheduling conflicts and ensure executives are prepared for meetings.
• Coordinate internal and external meetings with stakeholders.
• Prepare agendas, materials, and presentations.
• Arrange domestic and international travel with detailed itineraries.
• Submit expense reports.
• Assist with leadership meetings and events.
• Handle sensitive information with discretion.
• Collaborate with the administrative team.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion

Multi-time zone coordination

Independent work

Team collaboration

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Our client is seeking an experienced Executive Assistant to support senior leadership in its New York office. You will work closely with 3–4 senior professionals, including Partners and Managing Directors, coordinating calendars, travel, and communications to keep leadership organized and focused.

The role offers exposure to a global investment firm’s priorities and requires initiative, strong judgment, and professional discretion. Proficiency in Microsoft Office is essential.