Executive Assistant

Emerson Group; Maple Shade Township (NJ); On-site; USD 40,000 - 53,000; Full time

Job summary

Emerson Group in Maple Shade, NJ is seeking an Executive Assistant to the CFO and executive leadership. The role is a direct hire, Monday–Friday, 8–5, with an hourly rate of $28.85–$38.46 and 3–5 years of experience.

The EA will manage calendars, coordinate meetings, arrange travel, and prepare communications while handling confidential information with discretion. Minimum requirements include an Associate degree and 3–5 years of administrative or executive support experience, plus advanced MS

Qualifications

• Associates degree required; 3–5 years of admin or executive support experience preferred.
• Experience supporting senior executives or C-level leaders strongly preferred.
• Advanced MS Office proficiency and calendar management experience.

Responsibilities

• Manage complex executive calendars, meetings, and travel logistics.
• Prepare communications, presentations and reports for leadership.
• Screen and prioritize emails, calls and correspondence for executives.
• Maintain confidential information with discretion and professionalism.
• Coordinate meetings, agendas and follow-ups for the finance leadership.

Skills

Calendar management

Communication

Discretion with confidential info

Time management

Education

Associates degree

Tools

MS Office (Outlook, Word, PowerPoint, Excel)

Job description

Job Description

Job Description

Our client is seeking an Executive Assistant who will report to CFO and Executive Leadership
Monday - Friday 8-5pm
Maple Shade
Direct Hire position
Hourly rate $28.85-38.46/ 3-5 years' experience.

Summary
The Executive Assistant will provide high-level administrative support to members of the executive leadership team within the finance department. This role demands exceptional organizational skills, attention to detail, and the ability to manage competing priorities in a fast-paced environment. Key responsibilities include managing calendars, coordinating meetings, arranging travel, preparing communications, and handling confidential information with professionalism and discretion.
Minimum Requirements

• Associates degree.
• 3-5 years of experience in an administrative or executive support role. Experience supporting senior executives or C-level leaders strongly preferred.
• Advanced proficiency in MS Office (Outlook, Word, PowerPoint, and Excel).
• Experience in calendar management and expense reporting.
• Professional demeanor and ability to interact with internal and external stakeholders at all levels.
• Proven ability to handle confidential and sensitive information with discretion.
• Ability to manage multiple tasks and priorities with a high degree of accuracy and attention to detail.
• Excellent organizational and time management skills.
• Excellent written and verbal communication skills.
• Strong problem-solving skills and ability to work independently with minimal supervision.

Preferred Requirements

• Familiarity with productivity tools (e, g, Teams, Concur, Oracle).
• Commitment to excellence - perform duties at the highest level possible on a consistent basis.
• Excellent communicator - able to interact with people of all levels in a confident, professional manner.
• Business sense - has a strong business sense and ability to perform work with tact and judgment; handle confidential information with discretion.
• Service focus - dedicated to meeting the team expectations by maintaining effective relationships.
• Strong event planning and logistics coordination experience.
• Experience preparing executive-level reports, presentations and communications.
• Ability to anticipate executive needs and proactively solve problems.

Physical Requirements

• This position requires minimal physical activity but does require computer usage for an extended period - up to 8 hours.
• No unusual environmental, lifting or exertion requirements are associated with this position.

Essential Functions

• Manage complex calendars, including scheduling meetings, appointments and travel for executive leaders.
• Coordinate logistics for meetings, conferences and events, including preparation of materials, agendas and follow-up items.
• Screen and prioritize incoming communications, including emails, calls and mail; respond or route as appropriate.
• Manage a variety of complex and confidential situations and duties to support executive management in accordance with company policies, practices, and procedures.
• Prepare executive expense reports.
• Prepare, edit and proofread correspondence, presentations, reports and other documents.
• Support annual budget (GTO) process by coordinating deadlines and assisting in the preparation of key deliverables.
• Maintain organized filing systems and ensure timely access to critical documents and records.
• Assist with the upkeep of HR databases and personnel records, ensuring data is accurate, confidential and compliant with company protocol.
• Assist with tracking, processing, and organizing legal invoices, including coordination with internal legal team and external vendors to ensure timely and accurate billing.
• Performs other activities assigned.

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