Executive Assistant

ApTask; Charlotte (NC); On-site; USD 120,000 - 130,000; Full time

Job summary

ApTask is seeking an experienced Executive Assistant in Charlotte, NC to support leadership and manage day-to-day office operations. The role requires strong organizational skills, experience in executive support, and the ability to manage domestic travel. The ideal candidate will oversee operations across multiple locations, handle vendor coordination, and maintain budgeting records. The position offers a salary range of $120K-$130K annually, with additional responsibilities including multitasking and excellent communication skills required.

Qualifications

• 5+ years of experience in executive support or office management.
• Strong ability to manage calendars and organize meetings.
• Experience in vendor management and budget monitoring.

Responsibilities

• Provide executive-level administrative support, including calendar management.
• Manage domestic travel planning and logistics for executives.
• Oversee office operations for NJ and NY offices.
• Handle supply procurement and vendor coordination.
• Maintain budgeting trackers and monitor office-related expenses.

Skills

Strong organizational and multitasking abilities

Experience in executive support and office management

Vendor management and budgeting exposure

Excellent communication and coordination skills

Willingness to travel between NJ and NY offices

Job description

About Client

The client is a global technology, consulting, and digital solutions company with problem‑solving abilities and an emphasis on developing ingenious solutions that allow its clients to remain competitive, profitable, and secure in an evolving business environment.

Job Summary

We are seeking an experienced Executive Assistant to support leadership while managing day‑to‑day office operations across our Charlotte, NC office.

Salary Range

$120K‑$130K/Annum

Key Responsibilities

• Provide executive‑level administrative support, including calendar management and coordination
• Manage domestic travel planning and logistics for executives
• Oversee office operations for NJ and NY offices with equal time split
• Handle supply procurement, vendor coordination, and contract follow‑ups
• Maintain budgeting trackers and monitor office‑related expenses
• Ensure smooth day‑to‑day office functioning across both locations

Key Skills

• Strong organizational and multitasking abilities
• Experience in executive support and office management
• Vendor management and budgeting exposure
• Excellent communication and coordination skills
• Willingness to travel between NJ and NY offices
• Assist Executive with team management functions, document creation, and deliverables