Senior Executive Assistant to CEO | On-Site Strategic Admin

ADP, Inc.; Deer Park (TX); On-site; USD 60,000 - 85,000; Full time

Job summary

ADP, Inc. in Deer Park, TX is seeking an Executive Administrative Assistant to provide trusted, proactive support to the CEO and Leadership Team, coordinating calendars, meetings, travel, and communications in a fast-paced industrial environment.

You will serve as a central coordination point, applying discretion and sound judgment to optimize executive time. The role requires advanced calendar management, professional communication, and the ability to handle confidential information.

Qualifications

• Experience supporting multiple executives with competing priorities with limited supervision.
• Proficiency in Microsoft 365, including Outlook calendar management and Word, Excel, PowerPoint, Teams, and SharePoint.
• Excellent written and verbal communication, organization, time management, attention to detail, execution, and follow-through.
• Ability to handle confidential information with professionalism, discretion, and sound judgment.

Responsibilities

• Manage complex calendars, meeting schedules, travel arrangements, expenses, correspondence, and competing priorities for the CEO and Executive Leadership Team.
• Anticipate executive needs, resolve scheduling conflicts, and ensure leaders are prepared for meetings, site activities, and external commitments.
• Serve as a professional point of contact for executives, employees, visitors, and external stakeholders.
• Coordinate executive meetings, leadership reviews, audits, site visits, strategic planning sessions, and special events, including facilities, technology, catering, visitor access, and materials.
• Prepare and distribute agendas, presentations, briefing materials, reports, and executive communications.
• Capture decisions, action items, owners, and due dates; maintain action logs and follow up with stakeholders.
• Maintain SharePoint sites and administrative records; support budget reviews, audits, and events.
• Handle confidential information in line with policies; collaborate across teams to ensure seamless executive support.

Skills

Complex calendar management

Travel coordination

Communication

Confidentiality

AI tools experience

Bilingual English/Spanish

Education

High school diploma or GED

Associate degree (preferred)

Tools

Microsoft 365

Job description

ADP, Inc. in Deer Park, TX is seeking an Executive Administrative Assistant to provide trusted, proactive support to the CEO and Leadership Team, coordinating calendars, meetings, travel, and communications in a fast-paced industrial environment.

You will serve as a central coordination point, applying discretion and sound judgment to optimize executive time. The role requires advanced calendar management, professional communication, and the ability to handle confidential information.