Strategic Executive Assistant to Leadership

CHS Career Site; Hattiesburg (MS); On-site; USD 42,000 - 64,000; Full time

Job summary

The CHS Career Site is seeking an Executive Assistant to provide high-level administrative support to department leaders. Responsible for scheduling, communications, and confidential clerical tasks, you will help ensure operational efficiency and professional coordination across teams.

You will manage calendars, arrange travel, draft materials, and prepare minutes, while maintaining discretion and strong organizational standards to enable leaders to focus on strategic priorities.

Qualifications

• Associate degree preferred in business, healthcare, or related field.
• 3–5 years of executive support experience required.
• Experience in healthcare or facility setting preferred.

Responsibilities

• Manages calendars, schedules meetings, and coordinates travel for leaders.
• Prepares for meetings with agendas, materials, and minutes.
• Maintains organized documentation and departmental records.
• Screens calls and routes inquiries appropriately.
• Supports data compilation for reports and presentations.
• Coordinates office supplies and operational needs.
• Handles confidential information with discretion.

Skills

Microsoft Office

Calendar management

Time management

Verbal & written communication

Confidentiality

Interpersonal skills

Education

Associate Degree in Business Administration, Healthcare Administration, or related field

Tools

Microsoft Office Suite

Job description

The CHS Career Site is seeking an Executive Assistant to provide high-level administrative support to department leaders. Responsible for scheduling, communications, and confidential clerical tasks, you will help ensure operational efficiency and professional coordination across teams.

You will manage calendars, arrange travel, draft materials, and prepare minutes, while maintaining discretion and strong organizational standards to enable leaders to focus on strategic priorities.