Executive Assistant to Senior Leaders - Strategy & Operations

Chilton Trust Company; New York, Northern (NY, KY); Hybrid; USD 55,000 - 85,000; Full time

Job summary

Chilton Trust Company in New York seeks an Administrative Assistant to serve as a trusted partner to senior executives, providing high-level administrative and operational support in a fast-paced environment. The role requires discretion, superb organizational skills, and proactive problem solving.

You will manage calendars and travel, assist with strategic initiatives and projects, screen calls, prepare briefing materials, organize meetings and client events, handle confidential information,

Qualifications

• Bachelor's degree in a related field.
• 2–4 years of corporate business experience, preferably in financial services.
• Excellent oral and written communication skills.
• Strong working knowledge of Microsoft Office.
• Ability to work/interface with others in a cooperative manner.
• Organized, with a strong attention to detail.
• Flexible, independent and self-directed.
• Ability to handle confidential matters.

Responsibilities

• Manage complex calendars, coordinate internal/external meetings, and arrange travel.
• Assist with strategic initiatives, marketing efforts, and ad hoc projects as directed by executives.
• Screen and prioritize calls, and correspondence; draft responses and prepare briefing materials.
• Organize executive meetings, board sessions, and client events; prepare agendas, presentations, and follow-up documentation.
• Handle sensitive information and documents with the utmost discretion.
• Process expense reports, invoices, and maintain accurate records; liaise with vendors and service providers as needed.
• Serve as a point of contact between executives and internal departments; ensure smooth communication and workflow.

Skills

Communication skills

Teamwork

Discretion

Attention to detail

Education

Bachelor's Degree

Tools

Microsoft Office

Job description

Chilton Trust Company in New York seeks an Administrative Assistant to serve as a trusted partner to senior executives, providing high-level administrative and operational support in a fast-paced environment. The role requires discretion, superb organizational skills, and proactive problem solving.

You will manage calendars and travel, assist with strategic initiatives and projects, screen calls, prepare briefing materials, organize meetings and client events, handle confidential information,