Senior Executive Secretary: Strategic Admin & Coordination

CHS Career Site; Milton (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

CHS Career Site in Milton, FL is seeking an Executive Secretary to provide high-level administrative support to senior leaders, manage calendars, coordinate travel, and prepare materials for meetings.

The ideal candidate has 3–5 years of admin or executive support experience, preferably within a healthcare setting, with strong communication, organization, and discretion to protect confidential information.

Qualifications

• Associate degree preferred in business administration or related field.
• 3–5 years of administrative or executive support experience, preferably in healthcare.

Responsibilities

• Provides high-level administrative support to senior executives, including calendar management and travel arrangements.
• Screens phone calls, manages email, and handles inquiries for the Executive team.
• Prepares materials for meetings, presentations, and reports.
• Acts as liaison between senior leadership and hospital departments to ensure smooth communication.
• Schedules and coordinates meetings, conferences, and events for the Executive team.
• Takes and distributes minutes, and follows up on action items.

Skills

Calendar management

Executive support

Communication

Time management

Discretion

Education

Associate degree in business administration

Tools

Microsoft Office

Google Suite

Hospital software

Job description

CHS Career Site in Milton, FL is seeking an Executive Secretary to provide high-level administrative support to senior leaders, manage calendars, coordinate travel, and prepare materials for meetings.

The ideal candidate has 3–5 years of admin or executive support experience, preferably within a healthcare setting, with strong communication, organization, and discretion to protect confidential information.