Executive Assistant & Operations Liaison

CHS Career Site; Key West (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

CHS Career Site seeks an Executive Assistant to provide comprehensive administrative support to department leaders, handling calendars, scheduling, travel, and confidential tasks. You will liaise with staff and external stakeholders, draft documents, and help prepare reports and presentations.

Responsibilities include meeting prep, minutes, evidence-based organization, and coordinating office operations while maintaining professionalism.

Qualifications

• Associate degree preferred in Business Administration, Healthcare Administration, or related field.
• 3-5 years of administrative or executive support experience required.
• Experience in a healthcare or facility setting preferred.

Responsibilities

• Manage calendars, schedule meetings, and coordinate travel for department leaders.
• Prepare for meetings: draft agendas, compile materials, record and distribute minutes.
• Maintain organized systems for documents, correspondence, and records.
• Screen and route calls and visitors; ensure inquiries are addressed.
• Assist in compiling data for reports, presentations, and decision-making.
• Coordinate office supplies and operational needs to ensure smooth workflow.
• Communicate policy updates to staff; ensure staff adherence.
• Handle confidential information with discretion and professionalism.
• Liaise between leaders, staff and external stakeholders to foster communication.
• Perform other duties as assigned; maintain reliable attendance and policy compliance.

Skills

Microsoft Office

Time management

Communication

Discretion/ confidentiality

Interpersonal skills

Education

Associate degree in business or healthcare admin

Tools

Office equipment

Job description

CHS Career Site seeks an Executive Assistant to provide comprehensive administrative support to department leaders, handling calendars, scheduling, travel, and confidential tasks. You will liaise with staff and external stakeholders, draft documents, and help prepare reports and presentations.

Responsibilities include meeting prep, minutes, evidence-based organization, and coordinating office operations while maintaining professionalism.