Executive Assistant – Strategic Support for Department Leaders

CHS Career Site; Dothan (AL); On-site; USD 42,000 - 62,000; Full time

Job summary

CHS Career Site is seeking an Executive Assistant to provide comprehensive administrative support to department leaders. You will manage calendars, handle scheduling, and coordinate travel while maintaining confidentiality and professionalism.

Responsibilities include organizing meetings, drafting agendas, taking minutes, maintaining records, screening calls, and assisting with data for reports and presentations. Strong MS Office skills and 3–5 years of experience are required.

Qualifications

• Associate Degree in Business Administration, Healthcare Administration, or related field preferred.
• 3-5 years of administrative or executive support experience required.
• Healthcare or facility setting experience preferred.

Responsibilities

• Manage calendars, schedule meetings, and coordinate travel for department leaders.
• Organize meetings: draft agendas, compile materials, record and distribute minutes.
• Maintain organized documentation and departmental records.
• Screen and route calls and visitors; address inquiries appropriately.
• Compile data for reports, presentations, and decision-making.
• Coordinate office supplies, inventory, and operational needs.
• Support policy and procedural updates and staff communications.
• Handle confidential and sensitive information with discretion.
• Liaise between leaders, staff and external stakeholders.
• Perform other duties as assigned.

Skills

Organizational skills

Time management

Verbal and written communication

Discretion with confidential info

Interpersonal skills

Education

Associate degree in Business Administration

Healthcare Administration knowledge preferred

Tools

Microsoft Office

Job description

CHS Career Site is seeking an Executive Assistant to provide comprehensive administrative support to department leaders. You will manage calendars, handle scheduling, and coordinate travel while maintaining confidentiality and professionalism.

Responsibilities include organizing meetings, drafting agendas, taking minutes, maintaining records, screening calls, and assisting with data for reports and presentations. Strong MS Office skills and 3–5 years of experience are required.