Senior Admin & Travel Coordinator - Finance

Beacon Hill; Chicago (IL); On-site; USD 52,000 - 64,000; Full time

Job summary

Beacon Hill is seeking an Administrative Assistant to support a senior team in a fast-paced financial environment in Chicago. The role emphasizes calendar coordination, travel arrangements, and high-level client relations with discretion and professionalism.

Candidates should have 3–5+ years in professional services admin, strong MS Office (Outlook), superb organization, and the ability to multitask across multiple offices.

Qualifications

• 3-5+ years in professional services administrative experience supporting senior teams.
• Strong Microsoft Office skills, especially Outlook.
• Excellent organization, communication, and problem-solving abilities.
• High level of professionalism, discretion, and attention to detail.
• Ability to multitask, prioritize, and work independently in a fast-paced setting.
• Finance industry experience is required.

Responsibilities

• Manage complex calendars, scheduling, and travel arrangements.
• Build and maintain strong relationships with clients, internal partners, and leadership.
• Handle multiple projects simultaneously, ensuring timely follow-up and execution.
• Prepare correspondence, reports, and expense reports.
• Support day-to-day office operations (front desk, supplies, catering, conference rooms).
• Coordinate with building management and security, including guest registration.
• Provide administrative support to investment teams and leadership across multiple offices.
• Assist with presentations, event planning, and general office management.

Skills

Calendar management

Client relations

Multitasking

Discretion

Communication

Tools

Outlook

Microsoft Office

Job description

Beacon Hill is seeking an Administrative Assistant to support a senior team in a fast-paced financial environment in Chicago. The role emphasizes calendar coordination, travel arrangements, and high-level client relations with discretion and professionalism.

Candidates should have 3–5+ years in professional services admin, strong MS Office (Outlook), superb organization, and the ability to multitask across multiple offices.