Senior Executive Assistant — Calendar & Travel Pro

Beacon Hill; New York (NY); On-site; USD 50,000 - 71,000; Full time

Job summary

Beacon Hill is seeking a Temporary Executive Assistant in New York City to support a group of senior executives at a private equity firm located in the MetLife Building. This on-site role runs five days a week from 9:00 am to 5:00 pm, beginning Monday, 9/21, with compensation up to $44/hour.

You will manage complex calendars, coordinate domestic and international travel, process Concur expense reports, and handle high-volume email while supporting 2 VPs, 1 Partner, and 3 Principals.

Qualifications

• 3-5 years of Executive Assistant experience preferred.
• Experience supporting senior-level executives in a corporate environment.
• Financial services, private equity, venture capital, investment management, legal, insurance, or professional services experience preferred.
• Exceptional organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Professional presence and polished presentation.
• Ability to manage competing priorities in a fast-paced environment.
• Proficiency with Outlook, travel coordination, calendar management, and Concur.
• Team-oriented mindset with a willingness to assist colleagues as needed.

Responsibilities

• Manage complex calendar scheduling for multiple senior executives.
• Coordinate domestic and international travel arrangements.
• Process and manage Concur expense reports.
• Handle high-volume email correspondence and inbox management.
• Provide administrative support to 2 VPs, 1 Partner, and 3 Principals.
• Coordinate meetings and logistical arrangements.
• Assist with ad hoc projects and team support as needed.
• Work collaboratively with other Executive Assistants to ensure seamless coverage.

Skills

Executive support

Calendar management

Travel coordination

Email management

Communication

Organizational skills

Tools

Concur

Outlook

Job description

Beacon Hill is seeking a Temporary Executive Assistant in New York City to support a group of senior executives at a private equity firm located in the MetLife Building. This on-site role runs five days a week from 9:00 am to 5:00 pm, beginning Monday, 9/21, with compensation up to $44/hour.

You will manage complex calendars, coordinate domestic and international travel, process Concur expense reports, and handle high-volume email while supporting 2 VPs, 1 Partner, and 3 Principals.