Strategic Executive Assistant to EVP/SVP — Hybrid Role

Spectraforce Technologies, Inc.; New York (NY); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Spectraforce Technologies, Inc. in New York, NY is seeking an Executive Assistant III to provide confidential, executive-level support to a senior executive.

The role involves managing complex schedules, coordinating meetings and travel, and handling sensitive information with discretion. The ideal candidate has 5–7 years of related experience, strong organizational and communication skills, and proficiency in MS Office, PowerPoint, and Excel.

Qualifications

• Associate’s degree and/or bachelor’s degree or progressive work experience.
• 5-7 years of related experience.
• Exceptional clerical and administrative skills.
• Knowledge of division organization, terminology and operations.
• Ability to work independently and within a team.
• Proven organizational skills with focus and efficiency.
• Excellent written and verbal communication with all levels of the enterprise.
• Demonstrated PC skills, including spreadsheets, reporting tools and presentation software.

Responsibilities

• Prepares edits and types a variety of confidential materials, reports, correspondence, and statistical tables.
• Answers telephone, screens calls, takes messages and receives visitors.
• Organizes mail and other executive paperwork, forwards to appropriate party and/or responds independently as appropriate noting priorities.
• Establishes and maintains highly confidential files and records.
• Manages the office of a Senior Executive and requires comprehensive knowledge of executive operations, policies, practices and personnel.
• Coordinates and facilitates high-level executive functions with wide latitude for independent judgment.
• Schedules appointments and coordinates arrangements for meetings, conference and travel itineraries.
• Performs a variety of duties to conserve the time of the executive, such as keeping personal business records.
• Demonstrates tact and discretion due to high-level contacts; understands the executive’s job and methods.
• Assists with numerous confidential functions including merger & acquisition meetings and due diligence document organization.
• Compiles, formats, prepares and distributes Board materials, minutes and records; may participate in other Board activities.
• Communicates and coordinates with internal departments and high-level customers to resolve issues and relieve executive of administrative details.
• Researches information and prepares data and special reports (e.g., SEC research, merger & acquisition activity).
• Conducts projects such as coordinating regulatory exams.
• Analyzes complex information requests and determines appropriate action.

Skills

Executive support

Multi-tasking

Calendar management

Discretion

Excellent communication

Education

Associate’s or bachelor’s degree

Tools

MS Office

PowerPoint

Excel

Job description

Spectraforce Technologies, Inc. in New York, NY is seeking an Executive Assistant III to provide confidential, executive-level support to a senior executive.

The role involves managing complex schedules, coordinating meetings and travel, and handling sensitive information with discretion. The ideal candidate has 5–7 years of related experience, strong organizational and communication skills, and proficiency in MS Office, PowerPoint, and Excel.