Senior Executive Administrative Assistant to SVPs in Tech & Media

Sphere Entertainment Group, LLC; New York (NY); On-site; USD 75,000 - 100,000; Full time

Job summary

Sphere Entertainment Co. in New York is seeking a Senior Administrative Assistant to provide comprehensive support to the SVP Business Operations & Insights and SVP Strategic Operations & Alliances.

You will act independently, maintain close relationships with the executives, and ensure day-to-day business activities run smoothly. You will coordinate meetings, travel, and communications, collaborate with other assistants, and help manage confidential information with discretion.

Qualifications

• Minimum 5+ years experience supporting Senior executives in a matrixed organization.
• Well-organized, detail-oriented and able to multi-task as a strategic thinker.
• Experience managing highly changeable calendars with tact, diplomacy and sound judgement.
• Demonstrated ability to quickly learn the organizational structure and successfully execute objectives in a complex environment.
• Experience with Concur or a comparable platform for expenses and travel.

Responsibilities

• Coordinate and arrange Executive’s meetings and schedules in an always shifting schedule.
• Work collaboratively with Administrative Assistants to ensure team members have the necessary information.
• Anticipate contingencies and be strategic in prioritizing tasks.
• Prepare travel and expense reports on a timely basis using Concur or a comparable program.
• Support the team by handling tasks including printing, light data entry, and office supplies.
• Liaise for high-touch communication and teamwork; manage confidential information discreetly.
• Prepare event itineraries and coordinate logistics for trips and engagements.
• Assist with internal off-sites and external client events in partnership with MSG teams.

Skills

Organized

Detail-oriented

Multi-tasking

Strategic thinking

Diplomacy

Discretion

Tools

Concur

Microsoft Outlook

Excel

Word

PowerPoint

Teams

Slack

Zoom

Google Workspace

Job description

Sphere Entertainment Co. in New York is seeking a Senior Administrative Assistant to provide comprehensive support to the SVP Business Operations & Insights and SVP Strategic Operations & Alliances.

You will act independently, maintain close relationships with the executives, and ensure day-to-day business activities run smoothly. You will coordinate meetings, travel, and communications, collaborate with other assistants, and help manage confidential information with discretion.