Executive Assistant to President & VP - Sales & Supply Chain

Spectraforce Technologies; Jacksonville (FL); On-site; USD 27,552 - 41,328; Full time

Job summary

Spectraforce Technologies in Jacksonville, FL is seeking an Administrative Assistant II / Executive Assistant to support the President and Vice‑President – Sales and Supply Chain. You will liaise with executives and Global Support Center teams, maintaining calendars and coordinating high‑level communications.

Responsibilities include calendar management, arranging travel, preparing meeting minutes, creating weekly reports on inventory and sales, supporting events, and assisting with special

Qualifications

• Bachelor's or Associate degree required.
• 4 years of executive administrative and/or office experience.
• Previous executive‑level support experience.
• Excellent written and verbal English communications.

Responsibilities

• Provide high‑level calendar management and take meeting minutes.
• Develop itineraries and arrange travel for senior leaders and guests.
• Generate weekly updates and reports on financials, milestones, and actions.
• Plan and support meetings and events for Sales and related teams.
• Produce daily/weekly sales and inventory reports for stakeholders.
• Support customer programs and onboarding initiatives.

Skills

Typing

Microsoft Office

Excel

Communication

Time management

Problem solving

Multitasking

Self-motivated

Education

Bachelor's degree

Associate degree

Tools

Concur

Fieldglass

Job description

Spectraforce Technologies in Jacksonville, FL is seeking an Administrative Assistant II / Executive Assistant to support the President and Vice‑President – Sales and Supply Chain. You will liaise with executives and Global Support Center teams, maintaining calendars and coordinating high‑level communications.

Responsibilities include calendar management, arranging travel, preparing meeting minutes, creating weekly reports on inventory and sales, supporting events, and assisting with special