Strategic Executive Assistant to CEO | Hybrid

By the Bay Health; Larkspur (CA); Hybrid; USD 95,000 - 140,000; Full time

Job summary

By the Bay Health is seeking an Executive Assistant to support the Chief Executive Officer in a hybrid role based at our Larkspur, CA office. The role includes coordinating the CEO’s calendar, meetings, travel, and communications, and ensuring smooth administrative operations for the CEO’s office.

Qualifications include a Bachelor’s degree or equivalent, with a Master’s degree preferred, and prior senior executive assistant experience.

Qualifications

• Bachelor’s degree (B. A.) or equivalent from four-year college; or equivalent combination of education and experience.
• Master’s degree preferred.

Responsibilities

• Coordinates the schedule of the Chief Executive Officer and arranges meetings and travel.
• Coordinates and prepares materials for meetings, transcribes minutes, and handles follow-ups.
• Arranges conference room reservations, setup, and meals or refreshments.
• Acts as liaison with senior management, CEO reports, boards and committees, and external partners.
• Monitors governance requirements and organizational bylaws related to administration.

Skills

Calendar management

Travel coordination

Meeting coordination

Communication with executives

Education

Bachelor’s degree (B. A.) or equivalent

Master’s degree preferred

Job description

By the Bay Health is seeking an Executive Assistant to support the Chief Executive Officer in a hybrid role based at our Larkspur, CA office. The role includes coordinating the CEO’s calendar, meetings, travel, and communications, and ensuring smooth administrative operations for the CEO’s office.

Qualifications include a Bachelor’s degree or equivalent, with a Master’s degree preferred, and prior senior executive assistant experience.