Executive Assistant to CEO — Mission-Driven Leadership Support

By the Bay Health; Larkspur (CO); On-site; USD 95,000 - 140,000; Full time

Job summary

By the Bay Health is seeking an Executive Assistant to support the CEO and manage day-to-day administrative activities. The role includes scheduling, meeting coordination, travel arrangements, and coordinating with senior leaders to ensure smooth operations in a mission-driven nonprofit hospital setting.

Based in onsite offices in Larkspur, CA, the position offers full-time hours, competitive pay, and a collaborative leadership team.

Qualifications

• Bachelor’s degree (B.A.) or equivalent from four-year college; or equivalent combination of education and experience. Master’s degree preferred.
• Experience as a senior level executive assistant.

Responsibilities

• Coordinates the CEO’s schedule and makes arrangements for meetings and travel.
• Prepares materials for meetings, transcribes minutes, and handles follow-ups for the CEO.
• Arranges conference rooms, meals, and refreshments as required.
• Manages day-to-day administrative functions for the CEO’s office.
• Acts as liaison with senior management, boards, and external partners.
• Maintains relationships with outside entities and staff; supports governance matters.

Skills

Executive support

Time management

Interpersonal skills

Education

Bachelor’s degree / equivalent

Master’s degree preferred

Job description

By the Bay Health is seeking an Executive Assistant to support the CEO and manage day-to-day administrative activities. The role includes scheduling, meeting coordination, travel arrangements, and coordinating with senior leaders to ensure smooth operations in a mission-driven nonprofit hospital setting.

Based in onsite offices in Larkspur, CA, the position offers full-time hours, competitive pay, and a collaborative leadership team.