Strategic Executive Assistant to CEO | Hybrid

Kompas Management ApS; Redwood City (CA); Hybrid; USD 150,000 - 180,000; Full time

Benefits offered by this job

Health & Wellness

Medical, dental, and vision insurance

Paid parental leave

401(k) with employer match

Relocation support

Hybrid work options

Job summary

Array Labs is seeking an Executive Assistant to the CEO to act as a strategic and operational partner, ensuring seamless calendar, email, and travel management. This high-trust role serves as the primary contact for internal and external clients, communicating in the CEO's voice and advancing priorities and projects across the organization.

The ideal candidate is exceptionally organized, discreet, and proactive, thriving in fast-paced, high-growth environments with strong judgment and autonomy.

Qualifications

• Proven experience managing complex executive calendars, high-volume inboxes, and travel logistics with precision.
• Exceptional written communication skills, with demonstrated judgment in representing the executive's voice and priorities.
• High degree of discretion, confidentiality, and sound judgment when handling sensitive information.
• Strong organizational and proactive problem solving skills, with autonomy in ambiguous environments.

Responsibilities

• Manage complex executive calendar and scheduling demands while prioritizing critical business goals and balancing competing commitments.
• Manage the CEO's inbox, drafting email correspondence in the CEO's voice for internal and external stakeholders.
• Coordinate domestic and international travel logistics, accommodations, and detailed itineraries for traveling parties.
• Prepare, review, and organize logistics for board meetings, investor presentations, and customer briefings or pitches.
• Track key action items, follow-ups, and special projects across teams to ensure alignment and timely completion.
• Serve as the primary point of contact for external stakeholders, board members, and visiting guests, upholding high standards of hospitality.

Skills

Calendar management

Email management

Travel coordination

Executive communication

Discretion & confidentiality

Proactivity & problem solving

Tools

Google Suite

Job description

Array Labs is seeking an Executive Assistant to the CEO to act as a strategic and operational partner, ensuring seamless calendar, email, and travel management. This high-trust role serves as the primary contact for internal and external clients, communicating in the CEO's voice and advancing priorities and projects across the organization.

The ideal candidate is exceptionally organized, discreet, and proactive, thriving in fast-paced, high-growth environments with strong judgment and autonomy.