Strategic Executive Assistant to CEO & Board | Hybrid

Hawthorne Lane; Herndon (VA); Hybride; USD 70 000 - 95 000; Plein temps

Avantages offerts par ce poste

Medical, dental, vision coverage

PTO & professional development

Hybrid work schedule

Nonprofit mission

Résumé du poste

Hawthorne Lane is seeking an Executive Assistant to support its CEO and Board, coordinating calendars, communications, and logistics to keep senior leadership moving forward. You will manage complex schedules, arrange travel, prepare board materials, and act as a trusted contact for leadership, employees, and external partners.

Ideal candidates bring 5–10 years of admin experience, exceptional writing, and polished judgment, with a collaborative mindset and comfort handling confidential

Qualifications

• 5–10 years of administrative experience supporting executives
• Experience with board support and governance meetings
• Strong written communication skills
• Proficiency with Microsoft Office and collaboration tools

Responsabilités

• Oversee the CEO’s calendar, balancing competing requests, coordinating schedules, and resolving conflicts as priorities shift.
• Arrange domestic travel, including transportation, accommodations, detailed itineraries, and changes as needed.
• Coordinate logistics for Board and committee meetings, executive leadership sessions, small and large-scale meetings, and other high-level gatherings.
• Prepare, format, and distribute agendas, presentations, briefing documents, and other materials for executive and governance meetings.
• Serve as a key administrative contact for the CEO, maintaining strong working relationships with leadership, Board members, employees, and external partners.
• Track follow-up items, commitments, and deadlines to help ensure important discussions translate into action.
• Process expenses, reimbursements, invoices, and related documentation in accordance with organizational procedures.
• Coordinate meeting arrangements, including room reservations, catering, audiovisual needs, and guest access.
• Draft correspondence and maintain accurate records related to executive activities and Board operations.
• Assist with special projects and collaborate with internal teams to support leadership priorities and organizational events.

Connaissances

Executive support

Calendar management

Written communication

Microsoft Office

Discretion & judgment

Collaboration

Anticipatory thinking

Outlook

Word

PowerPoint

Excel

Teams

Outils

Outlook

Word

PowerPoint

Excel

Teams

Description du poste

Hawthorne Lane is seeking an Executive Assistant to support its CEO and Board, coordinating calendars, communications, and logistics to keep senior leadership moving forward. You will manage complex schedules, arrange travel, prepare board materials, and act as a trusted contact for leadership, employees, and external partners.

Ideal candidates bring 5–10 years of admin experience, exceptional writing, and polished judgment, with a collaborative mindset and comfort handling confidential