Executive Assistant to CEO

Hawthorne Lane; Herndon (VA); Hybrid; USD 70,000 - 95,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

PTO & professional development

Hybrid work schedule

Nonprofit mission

Job summary

Hawthorne Lane is seeking an Executive Assistant to support its CEO and Board, coordinating calendars, communications, and logistics to keep senior leadership moving forward. You will manage complex schedules, arrange travel, prepare board materials, and act as a trusted contact for leadership, employees, and external partners.

Ideal candidates bring 5–10 years of admin experience, exceptional writing, and polished judgment, with a collaborative mindset and comfort handling confidential

Qualifications

• 5–10 years of administrative experience supporting executives
• Experience with board support and governance meetings
• Strong written communication skills
• Proficiency with Microsoft Office and collaboration tools

Responsibilities

• Oversee the CEO’s calendar, balancing competing requests, coordinating schedules, and resolving conflicts as priorities shift.
• Arrange domestic travel, including transportation, accommodations, detailed itineraries, and changes as needed.
• Coordinate logistics for Board and committee meetings, executive leadership sessions, small and large-scale meetings, and other high-level gatherings.
• Prepare, format, and distribute agendas, presentations, briefing documents, and other materials for executive and governance meetings.
• Serve as a key administrative contact for the CEO, maintaining strong working relationships with leadership, Board members, employees, and external partners.
• Track follow-up items, commitments, and deadlines to help ensure important discussions translate into action.
• Process expenses, reimbursements, invoices, and related documentation in accordance with organizational procedures.
• Coordinate meeting arrangements, including room reservations, catering, audiovisual needs, and guest access.
• Draft correspondence and maintain accurate records related to executive activities and Board operations.
• Assist with special projects and collaborate with internal teams to support leadership priorities and organizational events.

Skills

Executive support

Calendar management

Written communication

Microsoft Office

Discretion & judgment

Collaboration

Anticipatory thinking

Outlook

Word

PowerPoint

Excel

Teams

Tools

Outlook

Word

PowerPoint

Excel

Teams

Job description

This mission-focused nonprofit with education ties is seeking an Executive Assistant to support its CEO and Board to help coordinate the meetings, communications, and logistics that keep senior leadership moving forward. From managing a demanding executive calendar to preparing materials for Board and leadership meetings, this role calls for someone who enjoys working behind the scenes to keep priorities on track. The ideal candidate brings sound judgment, thoughtful communication, and a collaborative approach to supporting senior executives and key stakeholders.

Key Responsibilities

• Oversee the CEO’s calendar, balancing competing requests, coordinating schedules, and resolving conflicts as priorities shift.
• Arrange domestic travel, including transportation, accommodations, detailed itineraries, and changes as needed.
• Coordinate logistics for Board and committee meetings, executive leadership sessions, small and large-scale meetings, and other high-level gatherings.
• Prepare, format, and distribute agendas, presentations, briefing documents, and other materials for executive and governance meetings.
• Serve as a key administrative contact for the CEO, maintaining strong working relationships with leadership, Board members, employees, and external partners.
• Track follow-up items, commitments, and deadlines to help ensure important discussions translate into action.
• Process expenses, reimbursements, invoices, and related documentation in accordance with organizational procedures.
• Coordinate meeting arrangements, including room reservations, catering, audiovisual needs, and guest access.
• Draft correspondence and maintain accurate records related to executive activities and Board operations.
• Assist with special projects and collaborate with internal teams to support leadership priorities and organizational events.

Why You’ll Love Working Here

• A comprehensive benefits package featuring medical, dental, and vision coverage, PTO, and professional development resources.
• Contribute to a nonprofit whose work supports education and workforce insights nationwide.
• An environment where executive support plays an important role in advancing organizational priorities.
• A hybrid work environment with three days onsite per week and strong work/life balance.

What We’re Looking For

• Executive support experience. You bring 5-10 years of administrative experience, including direct support for senior executives, and understand the demands of a leadership-level role with board support.
• Calendar confidence. You can navigate complex schedules, competing requests, and shifting priorities while keeping meetings and commitments on track.
• Strong writer. You prepare clear correspondence, presentations, and meeting materials with care and an understanding of the audience.
• Technically proficient. You are comfortable using Outlook, Word, PowerPoint, Excel, Teams, and other tools to manage schedules and produce executive-ready materials.
• Sound judgment. You handle sensitive information thoughtfully.
• Collaborative. You build positive working relationships across levels and teams.
• Anticipatory. You look ahead, identify potential scheduling or coordination challenges, and help executives feel prepared for what’s next.

The salary listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer’s discretion.

Essential to Hawthorne Lane’s successis our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believein a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated againston the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.