Hybrid Executive Coordinator to CEO

Hawthorne Lane; Washington (District of Columbia); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Hawthorne Lane is seeking an ambitious Executive Coordinator to support the CEO and executive office. You will manage fast-paced calendars, travel logistics, and cross-team coordination, ensuring priorities stay on track and workflows run smoothly.

Ideal candidates bring at least three years of administrative experience, strong Google Workspace skills, and a proactive, highly organized mindset to thrive in a dynamic environment.

Qualifications

• Three or more years of administrative experience supporting senior leadership.
• Proficiency with Google Workspace and related tech tools.
• Exceptional organizational skills and ability to manage multiple priorities.
• Proactive approach to identifying bottlenecks and solutions.
• Attention to detail in communications, schedules, and documentation.

Responsibilities

• Support executive workflow and communications with polished correspondence and meeting prep.
• Manage scheduling, reminders, and cross-team commitments from leadership meetings.
• Coordinate complex calendars across multiple entities and time zones.
• Prepare agendas, briefing memos, and reports for the Global CEO.
• Handle domestic and international travel logistics and security planning.
• Oversee expenses and administrative documentation with policy compliance.

Skills

Administrative experience

Google Workspace expertise

Strong organizational skills

Proactive mindset

Detail-oriented

Tools

Google Workspace

Job description

Hawthorne Lane is seeking an ambitious Executive Coordinator to support the CEO and executive office. You will manage fast-paced calendars, travel logistics, and cross-team coordination, ensuring priorities stay on track and workflows run smoothly.

Ideal candidates bring at least three years of administrative experience, strong Google Workspace skills, and a proactive, highly organized mindset to thrive in a dynamic environment.