Hybrid Executive Assistant & Operations Partner

Hawthorne Lane; Washington (District of Columbia); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Hawthorne Lane in Washington, DC seeks an experienced administrative professional to support busy leaders and a large client portfolio. You will expertly manage multi-partner calendars, prepare materials, take notes, and drive follow-up tasks while leveraging Salesforce for research and reporting.

The role requires a bachelor’s degree and 3+ years of administrative support, with strong tech skills and familiarity with AI tools to optimize workflow.

Qualifications

• Bachelor’s degree and at least three years of administrative support to a busy, client-centered team.
• Collaborative and flexible; thrives in a team environment while evaluating effectiveness.
• Technologically resourceful; experience using AI tools to increase workflow efficiency.
• Calm under pressure with the ability to adapt to shifting priorities.
• Trustworthy with confidential information and able to handle sensitive data.

Responsibilities

• Strategically manage calendaring for multiple partners, prepare meeting materials, take active meeting notes and provide summaries, follow-up deliverables, proactively address and resolve conflicts.
• Conduct research based on new business developments, providing clear and concise reporting documents on findings using Salesforce.
• Prepare and process expense reports and assist with financial tracking needs to the department’s budget and process.
• Coordinate travel booking needs for multiple partners, domestically and internationally.
• Act as an extended administrative and operational hand to the firm to move the needle on event coordination, daily operational needs such as inventory and stock management, monitoring the receptionist area when requested, and assisting external vendors with ad hoc requests.
• Organize information, client details and necessary documentation accurately and quickly in Salesforce.
• Assist other departments, such as HR and IT in onboarding and offboarding processes, general process effectiveness, and troubleshooting low-level inquiries, using strong judgement on when to elevate requests.

Skills

Calendaring

Research

Salesforce

Expense reports

Travel coordination

Administrative support

AI tools

Education

Bachelor’s degree

Tools

Salesforce

Job description

Hawthorne Lane in Washington, DC seeks an experienced administrative professional to support busy leaders and a large client portfolio. You will expertly manage multi-partner calendars, prepare materials, take notes, and drive follow-up tasks while leveraging Salesforce for research and reporting.

The role requires a bachelor’s degree and 3+ years of administrative support, with strong tech skills and familiarity with AI tools to optimize workflow.