Strategic Executive Assistant to CAO/CEO

City of Charlotte; United States; On-site; USD 81,000 - 117,000; Full time

Job summary

The City of Charlotte is seeking an Executive Special Assistant to provide strategic support to the CAO and CEO, coordinating priorities, projects, and executive communications. You will manage sensitive information with discretion and ensure alignment across initiatives.

This role emphasizes proactive scheduling, high‑level correspondence, and coordination of board-related materials with a focus on maintaining continuity during organizational transitions.

Qualifications

• Associate degree and seven years of progressively responsible clerical, administrative support experience.
• Bachelor’s degree in business administration, office administration, public administration, communications, political science, or a related field.

Responsibilities

• Provide high-level strategic support to assigned executives, aligning activities with priorities.
• Manage scheduling, commitments, and workflow for executive priorities with foresight.
• Prepare and coordinate polished executive correspondence, presentations, and reports.
• Ensure executives are prepared for meetings, public engagements, and leadership interactions.
• Coordinate materials, agendas, and follow-up for board and leadership meetings.

Skills

Strategic Thinking

Project Management

Stakeholder Management

Advanced Problem Solving

Decision Making

Education

Associate degree

Bachelor’s degree

Job description

The City of Charlotte is seeking an Executive Special Assistant to provide strategic support to the CAO and CEO, coordinating priorities, projects, and executive communications. You will manage sensitive information with discretion and ensure alignment across initiatives.

This role emphasizes proactive scheduling, high‑level correspondence, and coordination of board-related materials with a focus on maintaining continuity during organizational transitions.