Strategic Executive Assistant to CAO & CEO

Charlotte, North Carolina; Charlotte (NC); Hybrid; USD 81,000 - 117,000; Full time

Job summary

The City of Charlotte seeks an Executive Special Assistant to provide strategic support to the Chief Administrative Officer (CAO) and Chief Executive Officer (CEO). This role manages executive priorities, complex initiatives, and sensitive organizational matters to keep leadership aligned with priorities and timelines.

You will anticipate needs, prepare executive materials, coordinate high‑visibility meetings, and oversee communications while ensuring confidentiality and professional discretion

Qualifications

• Associate degree required with seven years of clerical/administrative support experience, including executive support.
• Bachelor’s degree preferred in business, public administration, or related field.
• Experience supporting senior executives in a public agency or transportation environment is a plus.

Responsibilities

• Coordinate high‑level executive priorities, meetings, and follow‑ups with foresight and discretion.
• Prepare polished correspondence, briefs, presentations, and talking points for CAO/CEO.
• Manage confidential information and sensitive issues with professional judgment.
• Oversee executive communications and gatekeeper activities to maintain workflow.
• Support board materials, leadership communications, and cross‑functional coordination.

Skills

Strategic thinking

Advanced problem solving

Project management

Stakeholder management

Proactive decision-making

Education

Associate degree

Bachelor's degree (preferred)

Job description

The City of Charlotte seeks an Executive Special Assistant to provide strategic support to the Chief Administrative Officer (CAO) and Chief Executive Officer (CEO). This role manages executive priorities, complex initiatives, and sensitive organizational matters to keep leadership aligned with priorities and timelines.

You will anticipate needs, prepare executive materials, coordinate high‑visibility meetings, and oversee communications while ensuring confidentiality and professional discretion