Strategic Executive Assistant to Campus Leadership

Washington University in St. Louis; Park (KS); On-site; USD 41,000 - 66,000; Full time

Benefits offered by this job

Benefits package provided

Professional development opportunities

Job summary

Washington University in St. Louis in St. Louis, MO, seeks an experienced executive assistant to provide high-level administrative support to senior leaders such as the Provost or Dean.

The role requires managing complex calendars, coordinating travel, handling confidential information, and supervising administrative staff. You will interact with university leadership, faculty, staff and community partners to ensure timely, professional and well-organized operations and communications across

Qualifications

• High school diploma or equivalent.
• 7 years of Administrative/Office Management experience.
• Bachelor’s degree preferred.

Responsibilities

• Manages executive schedules, travel and meeting logistics.
• Acts as liaison between leadership, school, university, and community.
• Prepares confidential materials and briefing documents for meetings.
• Supervises office staff and coordinates travel and reimbursements.
• Process invoices, orders, and internal documents with finance systems.
• Prepare and assemble materials for events and meetings.

Skills

Calendar management

Confidentiality

Detail-oriented

Diplomatic approach

Leadership

Project coordination

Proactive planning

Self-organization

Education

Bachelor’s degree

High school diploma

Tools

Microsoft Office

Job description

Washington University in St. Louis in St. Louis, MO, seeks an experienced executive assistant to provide high-level administrative support to senior leaders such as the Provost or Dean.

The role requires managing complex calendars, coordinating travel, handling confidential information, and supervising administrative staff. You will interact with university leadership, faculty, staff and community partners to ensure timely, professional and well-organized operations and communications across