Senior Administrative & Operations Coordinator

Washington University in St. Louis; St. Louis (MO); On-site; USD 29,000 - 45,000; Full time

Benefits offered by this job

Up to 22 days of vacation, 10 holidays

Job summary

Washington University in St. Louis in St. Louis, MO seeks an organized administrative professional to coordinate office functions, programs and schedules while delivering specialized duties with minimal supervision.

The role requires strong attention to detail, ability to prepare reports and maintain regulatory records, and comfort working with vendors, staff, and visitors in a busy academic environment.

Qualifications

• Education: High school diploma or equivalent.
• Work Experience: 3 years relevant experience.
• Skills: Computer literacy and MS Office (Excel/Outlook/PowerPoint/Word).

Responsibilities

• Coordinates staff services, interoffice activities, schedules and programs.
• Prepares reports, minutes, correspondence and administrative materials.
• Maintains departmental policies, procedures and regulatory records.
• Assists with purchasing, vendor terms and payroll/purchasing processing.
• Supervises nonexempt staff and assists visitors/customers as needed.
• Performs other duties as assigned.

Skills

Computer literacy

Financial applications

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Office equipment

Payroll systems

Supervision

Workday Software

Education

High school diploma or equivalent

Tools

Workday

Payroll systems

Job description

Washington University in St. Louis in St. Louis, MO seeks an organized administrative professional to coordinate office functions, programs and schedules while delivering specialized duties with minimal supervision.

The role requires strong attention to detail, ability to prepare reports and maintain regulatory records, and comfort working with vendors, staff, and visitors in a busy academic environment.