Executive Assistant to Division Chief

Washington University in St. Louis; St. Louis (MO); On-site; USD 32,000 - 50,000; Full time

Benefits offered by this job

Health insurance

Metro transit U-Pass

Retirement plan (403(b))

Tuition assistance

Job summary

Washington University in St. Louis is seeking a dedicated administrative professional to serve as the primary point of contact for the Division Chief. The role involves managing the Chief’s calendar, coordinating meetings, arranging travel (including visas), and assisting with grant submissions.

Responsibilities include supporting faculty recruitment visits, preparing minutes, and handling division payments and reimbursements. A high school diploma and 5 years of admin experience are required.

Qualifications

• High school diploma or equivalent.
• Administrative Office experience (5 years).
• No specific certification or professional license required.

Responsibilities

• Plans and arranges travel, including visas, and agendas for the Chief.
• Coordinate meeting logistics, prepare minutes, and manage internal/external communications.
• Coordinate faculty recruitment visits, travel, visits, agendas, and meetings.
• Assist with grant reviews, meeting/report prep, and PowerPoint presentations per guidelines.
• Process division expenses and purchase orders in line with guidelines.
• Compile responses to information requests and support appointment packets.

Skills

Interpersonal Communication

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Oral Communications

Organizational Savvy

Written Communication

Education

High school diploma or equivalent

Job description

Washington University in St. Louis is seeking a dedicated administrative professional to serve as the primary point of contact for the Division Chief. The role involves managing the Chief’s calendar, coordinating meetings, arranging travel (including visas), and assisting with grant submissions.

Responsibilities include supporting faculty recruitment visits, preparing minutes, and handling division payments and reimbursements. A high school diploma and 5 years of admin experience are required.