Executive Assistant to Division Chief

Washington University in St. Louis; United States; On-site; USD 32,000 - 50,000; Full time

Job summary

Washington University in St. Louis is seeking an Administrative Office professional to support the Division Chief. The role includes managing calendars, coordinating meetings and travel, and preparing correspondence with attention to grant submissions and department processes.

The position requires 5 years of administrative experience and strong MS Office skills. Occasional travel to campus locations may be needed, with a normal office environment.

Qualifications

• Education: High school diploma or equivalent.
• Work Experience: Administrative Office experience (5 years).
• Certifications/Licenses: No specific certification/license required.

Responsibilities

• Plan and coordinate Chief's travel, agendas, and meetings.
• Prepare memos and internal/external communications.
• Coordinate meetings, venues, and minutes distribution.
• Support faculty recruitment visits and interviews, including travel and schedules.
• Assist with grant submissions, reports, and PowerPoint presentations.

Skills

Interpersonal Communication

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Oral Communications

Organizational Savvy

Written Communication

Education

High School Diploma or Equivalent

Tools

MS Office

Job description

Washington University in St. Louis is seeking an Administrative Office professional to support the Division Chief. The role includes managing calendars, coordinating meetings and travel, and preparing correspondence with attention to grant submissions and department processes.

The position requires 5 years of administrative experience and strong MS Office skills. Occasional travel to campus locations may be needed, with a normal office environment.