Executive Assistant to Deans | Calendar, Travel & Admin

Washington University in St. Louis; United States; On-site; USD 34,000 - 54,000; Full time

Job summary

Washington University in St. Louis is seeking an Executive Assistant to manage calendars, schedule meetings, and coordinate the schedules of the Law Deans and senior staff. The role involves preparing materials for mailing and reviewing correspondence to support the executive team.

The position requires strong organizational skills, multi-tasking, and proficiency in Microsoft Office. It includes arranging travel and handling expense reports as part of daily operations.

Qualifications

• High school diploma or equivalent.
• Microsoft Office, typing and word processing skills.
• No specific certification required.
• No specific work experience required for this position.
• Strong organizational and multitasking abilities.

Responsibilities

• Maintains online calendars and schedules meetings and conference rooms.
• Coordinates schedules of Deans, outside contacts, and staff.
• Prepares materials for mailing and distribution before meetings.
• Reviews and types correspondence for executive as needed.
• Proofreads and formats documents using Microsoft Office.
• Makes travel arrangements and prepares travel expense reports.

Skills

Microsoft Office

Typing

Word Processing

Education

High school diploma or equivalent

Associate degree

Bachelor's degree

Job description

Washington University in St. Louis is seeking an Executive Assistant to manage calendars, schedule meetings, and coordinate the schedules of the Law Deans and senior staff. The role involves preparing materials for mailing and reviewing correspondence to support the executive team.

The position requires strong organizational skills, multi-tasking, and proficiency in Microsoft Office. It includes arranging travel and handling expense reports as part of daily operations.