Strategic Executive Assistant & Operations Partner

Asbury Pavilion Nursing And Rehabilitation; Lincolnwood (IL); On-site; USD 38,000 - 60,000; Full time

Job summary

Asbury Pavilion Nursing And Rehabilitation is seeking an Executive Assistant to partner with leadership, optimize complex calendars, and manage travel logistics. You will handle high-level communications, prepare executive materials, and safeguard sensitive corporate data in a fast-paced environment.

The role supports office operations, basic accounting tasks, and coordination with internal and external stakeholders to ensure efficient daily operations.

Qualifications

• 1–3 years of executive support or senior administrative experience.
• Advanced proficiency in Microsoft Office or Google Workspace.
• Discretion and integrity when handling confidential information.
• Strong written and verbal communication with professional presence.
• Excellent organization, multitasking, and time-management under tight deadlines.
• High school diploma or equivalent is required.

Responsibilities

• Manage complex executive calendars and scheduling, resolving conflicts proactively.
• Coordinate end-to-end travel arrangements and itineraries.
• Serve as liaison between executive and stakeholders; prepare agendas and track follow-ups.
• Create, edit and format polished PowerPoint presentations and reports.
• Screen communications, gatekeep the inbox, and greet executive visitors.
• Support basic accounting tasks including vendor invoices and expense reports.
• Protect confidential data and ensure compliance and discretion.
• Maintain filing systems and coordinate office operations for smooth workflow.

Skills

Executive support experience

MS Office / Google Workspace

Discretion & integrity

Communication

Organization

Calendar management software

Education

High school diploma or equivalent

Associate’s or Bachelor’s degree (Business Admin / Communications)

Tools

QuickBooks

Travel booking platforms

Job description

Asbury Pavilion Nursing And Rehabilitation is seeking an Executive Assistant to partner with leadership, optimize complex calendars, and manage travel logistics. You will handle high-level communications, prepare executive materials, and safeguard sensitive corporate data in a fast-paced environment.

The role supports office operations, basic accounting tasks, and coordination with internal and external stakeholders to ensure efficient daily operations.